Supervisor - Finance

📝 Description

• •Responsibilities
• •Effective Support to the finance function:
• •Supporting all financing transactions by compiling and tracking requests from prospective financiers
• •Assisting in the preparation of management account on or before workday 14 of every month.
• •Providing accurate analysis to aid better decision making.
• •Provide advance receipt/down payment schedule from customers and status on each assigned customer monthly
• •Responsible for foreign payments
• •Ensure accurate posting into the correct GL A/C code of payables vouchers with proper and sufficient description.
• •Ensure all postings initiated in SAP have records that are traceable and retrievable within 30 minutes of request.
• •Account reconciliation o Monthly reconciliation of advance payments, interest payables, salary and wages, loan s schedules, etc.
• •with trade payables
• •Financial Control and Reporting:
• •Preparation of weekly bank reconciliations of all Naira denominated bank accounts o Preparation of advance payments schedules that agrees to GL o Preparation of loan schedules that agrees to GL
• •Preparation of consolidated payroll schedules that agree to GL
• •Ensure all accruals are booked and monitored monthly before workday 7 of the new month.
• •Ensure all foreign loans are translated at the prevailing closing rates every month o Ensure role is ready for external audit 30 days after year end.
• •o Provisions for OPEX accruals, PAYEE, VAT and WHT on a monthly basis o Preparation of trade payable schedules that agrees to GL
• •Preparation of Investors’s preference shares schedules and unwinding of transaction cost monthly.
• •Preparation and tracking of intercompany receivables account regularly
• •Ensure all foreign payables are translated at prevailing closing rates every month Ensuring that all agreed audit journals are passed on SAP and SAP agrees with audited TB within 1 week after the end of audit.
• •Fixed asset management o Maintain an updated FA register outside SAP and update monthly FA schedule
• •Reconcile financial Information on FA register Cost, Deprecation, Accumulated depreciation and NBV to GL in SAP within workday 7
• •Depreciation running on SAP before workday 5 of the next month.
• •o Ensure all additions, disposals and impaired assets are updated in SAP.
• •Ensure all assets are tagged and maintain numbering database
• •Delivering on improving cashflow/liquidity:
• •Advising financial institutions on liquidation, maintain liquidation track sheet o Performing analysis of loan repayment to FBN, ZBN, FSDH etc.
• •Providing finance department inputs for 12 weeks cash flow forecasts o Providing finance department input for weekly management report and yearly budget.
• •Prepayment:
• •Accurately prepare monthly prepayment schedules which agrees to TB.
• •o Ensure monthly prepayment schedule is ready within 5 days after month end with zero error
• •Ensure all recurring run of prepayment transactions monthly without exception before workday 7 of the new month
• •Ensure the balance on the prepayment schedule agrees with the balance on prepaid expenses on SAP monthly
• •Regulatory Compliance:
• •Provision of schedules during tax audit FIRS and LIRS o Provision of documentations requested by tax authorities
• •Filing of annual tax returns Assisting in coordination of Tax Audit and providing support to the tax function.
• •Preparing schedule of WHT, VAT, PAYE and other taxes.
• •Ensure all regulatory payments are in the cash flow and settled when due [PAYE, CIT, Pension, WHT, VAT, Customs duties] etc.
• •Ensure all WHT credit notes from customers are updated on Tax Pro Max o Compile database of contacts in tax units of the FIRS and relevant state tax offices o Filing of VAT and WHT returns on or before 21st of every month on Tax Pro Max o Provision of VAT and WHT supporting documents during audit o Ensure all regulatory filings are affected in line with statutory provisions- VAT & WHT o Demonstrate working and current knowledge of regulations as it affects roles.
• •Treasury and accounts payable functions:
• •Responsible for payables accounting company wide o Ensure all vendors exist in SAP.
• •o Responsible for all payments Foreign and local.
• •Ensure all payable related transactions generated are uploaded into SAP within 48 hrs.
• •after receiving the information/documentation.
• •Ensure all payables local are captured and posted into SAP
• •Provide accurate payables ageing report with schedule from SAP on monthly basis at workday 7 of every new month.
• •Key supplier statements reconciled at the end of every month
• •Managing Corporate Performance:
• •Maintaining an updated loan tracker showing status of disbursements and repayments.
• •Maintaining an accurate interest expense schedule
• •Ensure all loans are tracked, exist in SAP and evidence of interest re-computation with bank charges available monthly.
• •Ensure accurate loan and interest schedules are maintained and agrees to the GL, monthly
• •Posting of all loan related activities on SAP FBN and other loans
• •Budgetary control and variance analysis:
• •Ensure that