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Supply Chain Officer -Travel and Fleet
Malteser International • Maiduguri
Posted: 19 October 2026Deadline: 25 October 2026
📋 Requirements
- •Minimum 3–5 years of relevant professional experience in travel coordination, fleet management, travel management, including flight bookings, accommodation, travel requests, travel authorization, movement planning, and coordination or a similar role.
- •Previous experience with an NGO, INGO, UN agency, or donor-funded organization is highly desirable.
📝 Description
- •Start Date: as soon as possible
- •Responsibilities
- •Travel Management:
- •Coordinate domestic and international travel arrangements for staff and visitors.
- •Manage flight bookings, changes, cancellations and related travel requirements.
- •Manage Visa processing and STR for expatriate.
- •Coordinate with approved travel agencies and airlines.
- •Ensure travel requests are received and processed within required timelines.
- •Maintain an updated travel tracker.
- •Coordinate accommodation and airport transfer requirements where applicable, in coordination with Admin in Abuja and Supply Chain Assistants in field locations.
- •Monitor travel costs and identify opportunities for cost savings.
- •Ensure travel arrangements comply with organizational procedures.
- •Follow up on delayed, cancelled or changed flights and communicate updates to travelers.
- •Support emergency and last-minute travel arrangements when required.
- •Maintain proper documentation of travel bookings and related records
- •Regularly raise awareness on best practice in travel planning, particular on flights, travel risks and mitigation, et cetera
- •Fleet Management:
- •Coordinate the daily management and utilization of organizational and hired vehicles in MJK.
- •Prepare and maintain vehicle allocation and movement plans.
- •Coordinate vehicle assignments based on approved movement plans.
- •Monitor vehicle utilization, mileage and availability.
- •Maintain vehicle files and ensure all vehicle documentation is valid and up to date.
- •Coordinate preventive maintenance and repairs.
- •Monitor vehicle servicing schedules and follow up on outstanding repairs.
- •Coordinate vehicle inspections and roadworthiness checks.
- •Monitor fuel consumption and vehicle running costs.
- •Maintain vehicle logbooks and ensure they are completed correctly.
- •Report on vehicle accidents, breakdowns and major mechanical issues to the Manager.
- •Coordinate with workshops and vehicle service providers.
- •Monitor the performance of contracted vehicle vendors.
- •Support fleet procurement, contract renewal and vendor evaluation processes.
- •Maintain an updated fleet database.
- •Driver Management:
- •Coordinate driver assignments and daily movement schedules in Maiduguri and MJK.
- •Monitor driver attendance and availability.
- •Ensure drivers comply with organizational driving and safety procedures.
- •Monitor driver performance and professional conduct.
- •Ensure drivers maintain proper vehicle documentation and logbooks.
- •Coordinate driver briefings and routine communication.
- •Track driver overtime or other approved transport-related costs.
- •Report repeated driver performance or compliance issues to the Manager.
- •Support periodic driver assessments and capacity-building activities.
- •Requirements
- •Minimum 3–5 years of relevant professional experience in travel coordination, fleet management, travel management, including flight bookings, accommodation, travel requests, travel authorization, movement planning, and coordination or a similar role.
- •Previous experience with an NGO, INGO, UN agency, or donor-funded organization is highly desirable.
- •What we offer
- •Salary according to Malteser international salary grade.
- •Other benefits: Group Life Insurance premium, Health insurance Package Single / family Plan, 13th Month pay.
- •Annual Leave + Compensation Leave + Academic Leave + Wedding Leave + Compassionate Leave - applicable.