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Supply Chain Coordinator
Lindii Peace Foundation (LPF) • Borno
Posted: 15 October 2026Deadline: 28 October 2026
📋 Requirements
- •A bachelor's degree or equivalent qualification in Supply Chain Management, Procurement, Logistics, Business Administration, Purchasing and Supply, Transport Management, or a related field.
- •At least five 5 years of relevant professional experience in supply chain management, procurement, logistics, warehousing, inventory control, fleet management, or related operational functions.
- •Demonstrated experience coordinating multiple supply chain functions and managing competing operational priorities.
- •Practical knowledge of procurement processes, supplier management, inventory control, asset management, logistics planning, and internal controls.
- •Experience preparing procurement plans, maintaining supply chain records, monitoring expenditure, and producing management reports.
- •Demonstrated understanding of procurement ethics, fraud prevention, risk management, and audit documentation requirements.
- •Strong organizational, analytical, negotiation, and problem-solving skills.
- •Good computer skills, including Microsoft Excel, Word, email, and relevant procurement or inventory management systems.
- •Ability to work collaboratively with programme and support departments and to coordinate activities across multiple locations.
- •Willingness and ability to undertake field visits, subject to operational and security requirements.
📝 Description
- •The Supply Chain Coordinator will provide technical oversight and coordination across procurement, logistics, inventory and warehouse management, fleet operations, asset management, supplier management, and distribution support.
- •The role will ensure that supply chain activities are conducted in accordance with organizational policies, donor requirements, internal controls, and applicable regulatory standards.
- •The successful candidate will work closely with programme teams, Finance, Administration, field offices, suppliers, and other stakeholders to strengthen supply chain planning, improve operational efficiency, manage risks, and ensure that programme teams receive the goods and services required to deliver quality assistance to affected communities.
- •KEY RESPONSIBILITIES
- •Supply Chain Planning and Coordination
- •Develop, coordinate, and monitor supply chain plans in line with programme objectives, approved budgets, procurement plans, and operational requirements.
- •Consolidate procurement, logistics, warehousing, fleet, and asset management needs across the organization's projects and field locations.
- •Coordinate with programme and support teams to anticipate supply requirements and prevent delays in project implementation.
- •Establish and maintain supply chain schedules, trackers, and reporting tools to monitor procurement progress, delivery timelines, stock availability, and operational performance.
- •Identify supply chain bottlenecks and recommend practical measures to improve efficiency, responsiveness, and value for money.
- •Procurement Planning and Oversight
- •Coordinate the preparation, consolidation, and periodic review of procurement plans in collaboration with programme and Finance teams.
- •Ensure that procurement activities are initiated in a timely manner and are supported by approved requisitions, budget confirmations, specifications, and other required documentation.
- •Oversee procurement processes to ensure compliance with organizational procurement policies, donor requirements, approval limits, and applicable procedures.
- •Support competitive sourcing, market assessments, supplier identification, quotation analysis, and procurement recommendations in accordance with established thresholds and approval processes.
- •Ensure that procurement decisions are transparent, impartial, adequately justified, and supported by complete documentation.
- •Monitor procurement lead times and follow up on delayed or pending purchases to minimize disruption to programme activities.
- •Supplier and Contract Management
- •Maintain and oversee the organization's supplier database and approved vendor records in accordance with established procedures.
- •Support supplier due diligence, market assessments, reference checks, and other required verification processes.
- •Monitor supplier performance against agreed specifications, quality standards, delivery schedules, contractual terms, and service expectations.
- •Coordinate the resolution of supplier-related issues, including delivery delays, quality concerns, incomplete orders, and contractual discrepancies.
- •Support the review and administration of purchase orders, supply agreements, service contracts, and other procurement documents within delegated authority.
- •Identify supplier-related risks and recommend measures to strengthen reliability, competition, quality, and value for money.
- •Logistics and Transportation Management
- •Coordinate the movement, transportation, receipt, and delivery of goods and supplies to the organization's offices, warehouses, and programme locations.
- •Ensure that transportation arrangements are planned in advance and aligned with programme schedules, operational requirements, and approved security procedures.
- •Monitor the timely dispatch and delivery of supplies and follow up on delays or discrepancies.
- •Coordinate logistics requirements for field activities, distributions, trainings, emergency responses, and other programme operations.
- •Ensure that transportation documentation, delivery notes, waybills, goods received notes, and other relevant records are properly maintained.
- •Work with field teams to address logistical challenges and improve the timely availability of supplies in hard-to-reach or operationally challenging locations.
- •Warehouse and Inventory Management
- •Oversee warehouse operations and ensure the proper receipt, storage, handling, preservation, and dispatch of goods and supplies.
- •Ensure that inventory records, stock cards, bin cards, goods received notes, stock issue vouchers, and other relevant documents are accurately maintained.
- •Establish and monitor stock control procedures to prevent losses, shortages, damage, expiry, theft, and unauthorized use of organizational supplies.
- •Coordinate periodic physical stock counts and reconcile discrepancies between physical inventory and recorded balances.
- •Ensure that goods are stored in appropriate conditions and that warehouse facilities maintain suitable safety, security, hygiene, and access co